BOARD OF DIRECTOR’S MEETING

EAGLE’S VIEW HOMEOWNER’S ASSOCIATION

                                                                                         January 7, 2003

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MINUTES OF THE BOARD OF DIRECTORS MEETING OF THE EAGLE’S VIEW HOMEOWNERS ASSOCIATION HELD ON TUESDAY, JANUARY 7TH, 2003, AT THE HOME OF KARL BIEDRITZKY, TIGARD, OREGON.

 

PRESENT:                                         Gary Davis

                                                          Wynne Wakkila

                                                          Karl Biedritzky

                                                          Roger Cooper

                                                            Jeanne Christiansen

 

                                                                                                                   

I.                  CALL TO ORDER

Gary Davis calls the meeting to order at 7:03 p.m.

 

 

II.               MINUTES OF LAST MEETING APPROVED

Motion by Gary Davis, second by Wynne Wakkila

 

III.           TREASURERS REPORT

Checking account balance: $13,372.88

 

 

IV.             COMMITTEE UPDATES

Architectural - No new business

Neighborhood watch – Several thefts reported in yards during holidays. Members advised to call in any small incidents to be on record with law enforcement officials.

Maintenance and Repair – Annual contract for landscape awarded to ProGrass

 

V.                OLD BUSINESS

Parking issues - reviewed four options once again. No action will be taken pending further feedback from attorney

Member of board to meet in person with attorney to review parking issues and process for collection of delinquent HOA dues

Silt fence removal on hold pending additional fence quotes. First quote is $840, will seek additional bids.

Application for Directors insurance has been sent in with current carrier ($2500 for both)

State Farm will need copy of bylaws, budget and income statement. All information has been forwarded to State Farm and are awaiting notification from them.

State of Oregon notification of our HOA is still pending.

$5000 to be put in to CD is still pending, to be deposited at Washington Federal

 

Expenses paid – ProGrass $1305, Community Association Institute $195 and $400 to

Jeanne Christiansen for audit of all past bookkeeping records. Each approved by two board members

Our New Owner notification process is now in place.

 

 

VI.             NEW BUSINESS

Reviewed details of ProGrass contract for 2003, $1050 monthly

Further discussion about annual homeowners meeting, targeted late in April as possibility

Reviewed all accounting issues associated with past accounting practices, most resolved

Question raised about who should prepare income taxes and do audit of accounting, will look for outside help in finding right person

 

         

VII.    NEXT MEETING SCHEDULED – The next meeting will be held on Tuesday February 4th, 2003 at 7:00 PM at the home of Karl Biedritsky.

 

VIII   ADJOURNMENT - There being no further items for discussion, the meeting was adjourned at 7:45 p.m.

 

SUBMITTED BY:   Roger Cooper

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