Homeowners Association

20 January 2004

                                        MINUTES

Meeting was called to Order at 7:15 pm.  There were 9 homeowners in attendance.

Minutes of Last Homeowners Meeting read and approved

            Steve Christensen made the motion to approve and Steve Radie seconded the motion.

The members of the current Board of Directors were introduced

                        Gary Davis – President

                        Wynne Wakkila – Vice President

                        Jeanne Christensen – Treasurer

                        Offices of Secretary and Member at Large are currently vacant

Elections for a Secretary (3 year term) and Member at Large (1 year term) were held.

            No nominations were received for the Secretary position.  Carol Davis was appointed on an interim basis.

            Steve Radie volunteered for the Member at Large position.

Expenditures for 2003 were presented and discussed.  See attached sheet

            The expenditures were only $27,125.30 against a budget of $30,210.00.

            The amount under spent was applied to our under funded reserve account.

            Other highlights of the year were as follows:

                        Our Landscape contractor (ProGrass) has maintained their pricing for the third year and we have another year before we have to assume                                          responsibility for the upkeep of the two retention ponds on either end of  Woodhue Street.

                        Play Structure stained and additional equipment added.

                        Need to replace two trees on 141^st Street in spring

                        West end of Tewkesbury Court – Pricing is being developed to pave the area rather than put in sod.

                        Park Benches – Will have first one on site (by play structure) by spring.

The 2004 budget was presented and discussed.  See attached sheet.

            During the required review of the reserve plan and it was determined that we are under funded by $12,563.00.  We need to increase reserve allocation and                                    make up the difference.  Along with our normal operating costs, we need to keep our monthly dues at $27.00 per month.

Other financial issues discussed were the following:

            $10,000 is in CD’s and Money Market at Washington Federal.  The CD’s are in  a safe deposit box at US Bank

The issue of Back Flow Preventer Testing was discussed.

            Current program is semi-voluntary with the City of Tigard.  Enforcement will be come  more stringent in 2004.  We have a person that will perform test for $20 per lot if there  are a minimum of 50 lots.  The HOA is willing to act as a conduit for this service.  We will need a check from each lot and the HOA will write one check when all work is                    done.

            Sign and return the enclosed sheet if you wish to participate. Checks are due by March   15, 2004

The status of those homeowners who are in arrears with their dues was discussed.

            Currently, there are 22 owing $1685.50 (down from $2500 in April and $7500 upon  takeover in October 2002).  1 over $400, 4 over $108, and 17 owe from $27 to $81)

            We received $603.23 from bank on a lot that went into foreclosure.

            Any homeowner over one quarter in arrearage is charged 1% per month on the unpaid balance.

            When a balance goes over $200 a letter is sent by our attorney indicating that we will file a lien on their property if the arrearage is not brought current.  So far we have not  had to resort to this remedy.

As a result of mediation between a homeowner and your Board, it was agreed that the following information be presented to the homeowners:

            In late 2002 and early 2003 several letters were sent out to homeowners indicating arrearage  in dues.  There were some incorrect dates included that may have confused some members  and did confuse at least one member.  The member was not in arrears due to not paying their dues but rather was confused by the incorrect dates.

The First Draft of Architectural Control Guidelines was presented to those in attendance.  If anyone wishes to see a copy, it can be sent electronically.  Send an e-mail to graphicengco@comcast.net and it will be sent to you.

An Architectural Control Committee was formed to further refine the Guidelines.  Steve Radie, our new Member at Large is the chairperson.  Other members are Pam Casper, Ed Casuga and Carol Davis.

Brian Rager, Engineering Manager for the City of Tigard made a presentation about a proposed Test Well on the north end of our Greenspace.  Enclosed is information about this project.  The Board will address this subject at our March 16 Board meeting.

The DOOR PRIZE drawing ($50 Gift Certificate from SAFEWAY) was won by Steve Radie, our new Member at Large.

There being no further business the meeting was adjourned at 9:05 pm.

Respectfully, Carol Davis