Meeting Minutes
Meeting identified as "SBM" are Special Board Meetings which simply are meetings with no written notice sent to all members - notice was on the website
Members can attend all meetings of the board with the exception of Executive Meetings as indicated in the Association Bylaws.
| Meeting Date | Agenda Items | Meeting Date | Agenda Items | ||
| 2026 | |||||
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March 10, 2026 Treasurer Report |
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| 2024 | 2025 | ||||
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January 18, 2024 Treasurer Report |
1. Appoint
2024 Elections Chairperson 2. 2024 Election 3. Annual Member Meeting |
March 18, 2025 Treasurer Report |
1. 2025 Election 2. BOI and 501(c)(4) status 3. Landscape Contract 4. Update the Election Procedure |
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March 12, 2024 Treasurer Report |
1. Small Tree Replacement 2. 2024 Annual Landscape Contract 3. Community Events 4. Kinder Morgan Pipeline 5. Basketball Hoop Replacement 6. Little Library |
October 21, 2025 Treasurer Report |
1. 2025 Reserves Study 2. 2026 Budget 3. Actions Approved by email 4. 2026 Election Meeting Date 5. 2026 Election Chairperson 6. Section 13 & 14 Clarification Policy 7. Certificates of Deposit for Savings and Reserves |
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| October 29, 2024 |
1. 2024 Reserves Study |
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| 2022 | 2023 | ||||
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January 19, 2022 Treasurer Report |
1. 2022 Election Results 2. Website Hosting Renewal 3. Meeting at Bank 4. Organization Meeting 5. Member Communication 6. Landscape bark 7. Aeration of Greenspace 8. Graffiti on park benches 9. Projects remaining from 2021 |
January 16, 2023 Treasurer report |
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| February 23, 2022 |
1. Exterior Architectural
Policy 2. Frontage aka Lawn Care Policy 3. Amended Bylaws & Election Procedure |
October 15, 2023 Treasurer Report |
1. Appoint 2024 Elections
chairperson 2. 2023 Reserves Study 3. 2024 Budget 4. Sierra NW Landscape Budget Proposal 5. Replacement of the dead tree in the greenspace. 6. Update - irrigation system, water meters and usage 7. Cleanup after your pet signs for the greenspace |
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| March 17, 2022 |
Exterior Architectural Policy |
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| April 27, 2022 | Amended Bylaws & Election Procedure | ||||
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October 10, 2022 Treasurer Report |
01. Repairs of Sprinkler System 02. Sprinkler head changes needed 03. Raising Sprinkler Heads 04. Bioswale Cleanup 05. Food truck for movie night July 29th 06. Food Truck & Movie Night Flyer 07. 2023 Budget 08. 2022 Reserve Study 09. 2023 Elections chairperson 10. Dog waste bags 11. Association Fixed Assets Maintenance |
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| 2020 | 2021 | ||||
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January 16, 2020 Treasurer Report |
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January 26, 2021 Treasurer Report |
1. Project Status
Updates |
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October 13, 2020 Treasurer Report |
01. Dead Trees Behind Lot 61 02. Trash Can & Waste Bag Holder 03. CD Transfers 04. Landscape Projects Approved by Email 05. Office Supply Request 06. Association Address Change 07. Replacement Basketball Hoop Backboard 08. Community Library Box 09. Shrub Replacement & Tree Removal 10. Sprinkler System Modification 11. Private Drive Faded Signs 12. 2020 Reserves Study 13. 2021 Annual Budget 14. Election Chairperson Appointment 15. Exterior Maintenance Standards |
October 26, 2021 |
01. Savings and Reserves Certificates of Deposit 02. Completed Projects 03. Uncompleted Projects 04. Moles 05. Document Email Board Approvals 06. 2022 Election Chairperson 07. Additional Email Approvals by the Board 08. Dog Waste Bags 09. Architectural Request 10. 2021 Reserves Study 11. 2022 Budget |
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| 2018 | 2019 | ||||
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January 16, 2018 Treasurer's Report |
2. Insurance Renewal 3. 2018 Election Results Addendum January 27, 2018: 1. Dedicated HOA laptop 2. Landscaping 3. Insurance renewal 4. Tewkesbury Court curb painting 5. Doggie poop bags |
February 21, 2019 Treasurer's Report |
1. Election Chairperson 2. 2019 Board of Directors Election 3. Retention Borders around trees 4. New Trash Cans 5. Wood Chips in the playground 6. Soil Amendment/re-sodding greenspace 7. Neighborhood Library |
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| March 1, 2018 |
1. Replacement Board Member 2. Towing Clarification 3. Chase Bank - CDS 4. Easter Egg Hunt 5. HOA - BBQ |
August 13, 2019 |
a. Replace Fence b. Replace and increase trash cans c. Overgrowth at the top of the greenspace d. Doggy Waste Bag Holder 2. Additional Projects a. Playground Chips b. Rock Fill 3. 4th of July activities in the park 4. Permanent schedule of events 5. Dead Trees between Eagles View and the neighboring HOA |
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September 27,
2018 Treasurer's Report |
1. Election Chairperson 2. French Drain & Gate Request 3. Bench on 141st 4. 2018 Reserve Study 5. 2019 Estimated Budget 6. Yellow Jackets 7. Green Space Planning 8. Member Issues |
October 24, 2019 Treasurer Report |
1. 2019 Reserves Study 2. Annual Budget for 2020 3. Amended Bylaws |
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| 2016 | 2017 | ||||
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January 21, 2016 Treasurer's Report |
1. Landscape contract bids 2. 2015 Election Results 3. Arrange to add James & Gregg to bank accounts 4. Sprinkler System |
January 19, 2017 Treasurer's Report |
1. Landscape contract bids 2. Insurance Renewal 3. 2017 Election Results 4. Add Ali Elmi to bank accounts 5. Website Host |
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May 19, 2016 Treasurer's Report |
1. Landscape Contract 2. Sprinkler System Repairs 3. Landscape Projects 4. Lawn Care Policy Change 5. HOA sponsored events a. Garage Sale b. 4th of July Bike Parade c. Neighborhood Party d. Movie Nights/Potluck 6. Newsletters |
June 17, 2017 |
Fire Lane Parking on the Private Drives |
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October 27, 2016 Treasurer's Report |
1. Metro Offer 2. 2017 Estimated Budget 3. Election Chairperson Appointment 4. 2016 Sponsored Events 5. GoDaddy Hosting 6. Architectural Control |
October 17. 2017 Treasurer's Report |
01. No Parking Signs &
Designation 02. Certificates of Deposit Information 03. Basketball Hoop Backboard 04. Sprinkler & Water Usage Update 05. Emailed Billing Statements 06. Table in the playground 07. Bench on 141st Street 08. Landscape Projects 09. Newsletter 10. Emergency Preparedness 11. Appoint Election Chairperson 12. 2017 Reserves Study 13. 2018 Estimated Budget 14. Member Concerns a. Two dead trees in the Preservation area b. Street plowing during snow/ice storms |
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| 2014 | 2015 | ||||
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January 16, 2014 Treasurer's Report |
1. Solar Panels 2. 2014 Board Election |
January 13, 2015 Treasurer's Report |
01. Moles 02. Landscape contract bids 03. 2015 Insurance Coverage 04. 2015 Election Results 05. Add Jake to bank accounts 06. EVHOA Facebook page. |
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February 20, 2014SBM Treasurer's Report |
01. Basketball Hoop 02. County Verification Letter 03. Officer at Large Resignation 04. Position responsibilities of the Board members 05. Barkdust 06. HOA sponsored events 07. Board Turnover Checklist 08. Dell 8600 Laptop 09. Review and Update Bylaws 10. Update Architectural Control Policy 11. Income Receipts and Expense Disbursements Procedure 12. Security of Reserves Funds 13. Major repairs from Reserves 14. Meetings Procedure 15. Backup of HOA records 16. Action for old HOA Documents 17. Recent PGE Billing 18. Newsletter highlight of Neighborhood Businesses |
May 14, 2015 Treasurer's Report |
01. Facebook Page 02. Basketball Hoop 03. Landscape Contract 04. Moles 05. Maturing Certificate of Deposit 06. HOA sponsored events |
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May 15, 2014 Treasurer's Report |
01. Basketball Hoop 02. County Verification Letter Update 03. Barkdust 04. Trees and Plants along border with Davis 05. Landscape Contract 06. Printer 07. What to do with old printer and supplies 08. Lighting on the Private Drives 09. HOA sponsored events 10. Bank Policy |
September 17, 2015 Treasurer's Report |
01. 2016 Estimated Budget |
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| July 1, 2014SBM | Private Drive Lighting | ||||
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September 16,
2014 Treasurer's Report |
01. Ewing Representative |
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| 2012 | 2013 | ||||
| January 17, 2012 | 2012 Board Elections |
January 15, 2013 Treasurer's Report |
1. Reserves Transfer Change 2. 2013 Board Election |
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February
21, 2012
SBM Treasurer's Report |
1. Amending Billing, Payment
and Collection Policy 2. 2012 Estimated Budget 3. Bank Signatures 4. Neighborhood Watch 5. Officer Roles & Responsibility |
February 7, 2013 SBM Treasurer's Report |
1. Billing and Collection
Policy Update 2. Mailings 3. Past Due Accounts 4. Landscaping Contract |
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March 20, 2012
SBM Treasurer's Report |
Easter Egg Hunt |
May 9, 2013 Treasurer's Report |
1. Landscaping Concerns 2. Landscaping Contract 3. Financial Records Storage 4. HOA Summer Events 5. Increase HOA interest revenue |
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May
15, 2012 Treasurer's Report |
1. Lot 21 Foreclosure 2. 2012 Summer Events |
July 18, 2013SBM Treasurer's Report |
1. Document Storage 2. Common Area Appearance 3. Basketball Hoop 4. Barricade at the end of Tewkesbury Ct 5. Website 6. Annual HOA BBQ 7. Movie Night |
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| July 24, 2012 SBM | 1. Change in Bylaws 2. Movie Night 3. BBQ |
October 10, 2013 Treasurer's Report |
1. 2013-2014 Reserves Study 2. 2014 Estimated Budget 3. Appointment of Nominations Chairperson |
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October 16, 2012 Treasurer's Report |
1.
2012 Events
Review 2. Appointment Nominations Chairman 3. 2013 Reserves Study 4. 2013 Estimated Budget 5. 2013 Dues Increase 6. Damaged Tree 7. Confidentiality Policy |
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| 2010 | 2011 | ||||
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January
19, 2010 Treasurer's Report |
1. 2010 Board Election 2. Member Violation of CCRs Nuisance Section |
January 18, 2011 | 2011 Board Election | ||
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March
16, 2010 SBM Treasurer's Report |
1. Guest Speaker -
Neighborhood Streets 2. Easter Egg Hunt 3. Garage Sale 4. HOA BBQ 5. 4th Bike Parade 6. Bioswale Fence 7. Member Issue |
February 15, 2011
SBM Treasurer's Report |
1. 2011 Events 2. 2011 Estimated Budget 3. Dell Laptop |
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May
18, 2010 Treasurer's Report |
1. Events 2. Landscaping |
April
19, 2011 SBM Treasurer's Report |
1. Dell Laptop 2. Movie Night Equipment 3. May Movie Night 4. Easter Egg Hunt 5. BBQ |
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July 20, 2010
SBM Treasurer's Report |
1. Events Reviewed 2. PGE Power Line Damage 3. Blackberry Bushes |
May
17, 2011 Treasurer's Report |
1. Movie Night Equipment 2. Disaster Prep 3. 2011 Events |
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September 21, 2010 Treasurer's Report |
1.
Association Bylaws 2. Nominations Chairperson Appointment 3. Parking Policy 4. Activities 5. Movie Night Gift Card |
July 19, 2011
SBM Treasurer's Report |
1.
Movie Night Equipment 2. Basketball Hoop 3. Irrigation Repairs 4. Stop Sign 5. No Parking Sign 6. Permission to plant in green space 7. Violation CCRs Section 20 8. BBQ 9. Movie Night |
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September 20, 2011 Treasurer's Report |
1. Parking Policy 2. Architectural Control Policy 3. Nominations Chairperson Appointment 4. 2012 Estimated Budget |
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| November 15, 2011 SBM | 1. 2012 Meetings 2. 2012 Events 3. Position Responsibilities |
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| 2008 | 2009 | ||||
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January
15, 2008 Treasurer's Report |
1. Basketball Court 2. Drainage from park 3. 2008 Board Election |
January
20, 2009 Treasurer's Report |
2009 Board Election | ||
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February 19, 2008
SBM Treasurer's Report |
1. French Drain on
Tewkesbury Court 2. 2008 Events 3. 2008 Estimated Budget 4. Poles in Greenspace 5. Landscaping Bids |
February 17, 2009
SBM Treasurer's Report |
1. Reduction Member Dues 2. 2009 Events 3. 2009 Estimated Budget |
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May 20, 2008 Treasurer's Report |
1. French Drain 2. Poles 3. Postage 4. 2008 Events 5. Member Ads 6. Berry Vine Email 7. Movie Night |
May
19, 2009 Treasurer's Report |
1. Postage 2. Bark Mulch 3. 2009 Events 4. Member Concerns 5. Anonymous Letter |
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July 23, 2008
SBM Treasurer's Report |
1. Member Ads 2. Maintenance of Foreclosure 3. BBQ 4. Trash Receptacles 5. Picnic Table 6. Benches 7. Trees |
June 16, 2009
SBM Treasurer's Report |
1. Clean Water Update 2. Member Issue 3. 2009 Events |
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September 16, 2008 Treasurer's Report |
1. Trash Receptacles 2. Review 2008 Events 3. Appoint Nominations Chairperson 4. 2009 Events 5. Water Cost Comparison |
July 21, 2009
SBM Treasurer's Report |
1. Clean Water 2. Movie Night Gift Card 3. Fire Marshall 4. Playground Retaining Wall 5. National Night Out 6. Bike Safety Course |
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| October 21, 2008 SBM | 1. French Drain on
Tewkesbury 2. Storage Shed 3. Foreclosure Lot 119 |
August 18, 2009
SBM Treasurer's Report |
1. September Movie Night 2. October Fall Festival 3. Signs |
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November 18, 2008 SBM Treasurer's Report |
1. Trees in Playground 2. Member Ads 3. Holiday Light Festival 4. Foreclosure Lot 119 |
September 22, 2009 Treasurer's Report |
1. 2009 Review 2. Nominations Chairperson Appointment 3. Fence |
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| December 15, 2009 SBM | 1. Bioswale Fence 2. Fence Bids 3. Gift Card |
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